Event managers who charge for submitted award entries may decide to create discounts for award submitters. Discounts can be set up in a variety of ways in Eventsforce. Each award category allows for different discounts to be made available, allowing for further customization of pricing and discounts.
For more information about setting up prices for awards events, please read our article “How to charge for award entries”.
This support article will discuss the following discount configurations:
Early bird discount
Buy 1 entry, get 1 free
% discount after x number of entries
Creating an early bird discount
Early bird discounts can be configured when creating a price descriptor for your award entry. When adding the price descriptor, add the lowest rate first and specify a start date. Next, add the increased rate with a new start date. Repeat until all price points have been added. Early bird discounts configured this way only show the submitter the price they are being charged.
An alternative option is to add an “Early bird” type discount that applies to “additional registration item prices” and can be made available to specific award categories. Early bird discounts configured this way show the original price, along with the early bird discount amount.
To create an early bird discount where the discount amount is shown to the submitter, take the following steps:
Go to Setup > Finance > Discounts
Click “Add” to create a new discount
Give the discount a name (example: Early bird discount)
Make the discount apply to “Additional registration item prices”
Select “Early bird” as the discount type
Enter the discount amount at the bottom as a negative value (using a fixed amount or a percentage)
Click “Save”
Once the discount is created, the next step is to edit each award category that the discount should apply to and make the discount available:
Go to Awards > Setup > Categories
Click on an award category name
In the ‘Price and Discount Information’, select the checkbox for your discount
Click “Save”
Repeat steps 2-4 for all categories that the discount should apply to
Buy 1 entry, get 1 free (limit 1 free)
A common discount given to submitters is receiving a free entry after paying for the initial entry. Within Eventsforce, a discount can be configured to provide this discount automatically based on the number of entries submitted. This can be used to provide a BOGO (buy one, get one) type of discount or similar.
Follow the steps below to create a BOGO discount in your event:
Go to Setup > Finance > Discounts
Click “Add” to create a new discount
Enter a discount name (example: Buy one get one free)
Make the discount apply to “Additional Registration Item Prices”
Select “Group quantity” as the discount type
Enter “2” as the minimum quantity on the right
Select “One item” for the setting ‘Only Apply To:’
Enter “-100” as the discount amount towards the bottom
Select “Percent” as the currency
Enter a ‘Date from’ as well as a ‘Date to’
Click “Save”
Note: If you have award categories that are using different prices, the discount may be unpredictable if entries of different prices are submitted. Eventsforce recommends testing various scenarios after configuring discounts.
Once the discount has been created, it will only apply to the award categories the discount has been made available in. This allows event managers to allow the buy one get one deal for certain categories but not others. Take the following steps to link the discount to the award category:
Go to Awards > Setup > Categories
Click the category name
In the ‘Price and Discount Information’ section, check the box to make the discount available
Click “Save”
Repeat steps 2-4 for all other award categories this discount should apply to
Note: This discount applies to one entry only, even if many entries are submitted. Event managers can adjust the discount to “buy two, get one free” by changing the minimum quantity within the discount setup from “2” to “3” .
Percentage discount after “x” number of entries
Eventsforce allows a discount to be configured that provides submitters with a percentage discount once they’ve submitted a specific number of award entries. As an example, we will create a 10% discount which automatically applies after 4 entries have been submitted.
Follow the steps below to create this discount:
Go to Setup > Finance > Discounts
Click “Add” to create a new discount
Enter a discount name (example: Multiple entry discount)
Make the discount apply to “Additional Registration Item Prices”
Select “Group quantity” as the discount type
Enter “4” as the ‘Minimum quantity’
Select “All items” for the setting ‘Only Apply To:’
Enter “-10” as the discount amount
Select “Percent” as the currency
Enter a ‘Date from’ and ‘Date to’ if needed
Click “Save”
Once the discount has been created, the discount must be made available against the award categories the discount should apply to. Take the following steps to make the discount available:
Go to Awards > Setup > Categories
Click the category name
In the ‘Price and Discount Information’ section, check the box to make the discount available
Click “Save”
Repeat steps 2-4 for all other award categories this discount should apply to
Note: Event managers can adjust the “Minimum quantity” against the discount itself to change how many entries must be submitted before the discount will apply.