A key part of an awards event is the judging process, where judges will login to view entries and provide grades and comments. There are a number of settings that can change the award judging process, such as adjusting the scoring scale, requesting grades and/or comments from judges, and judging dates.
In addition to ‘Award management’ settings, the “Settings” page also contains ‘Judging’ settings. The ‘Judging’ settings will be explained in more detail below.
Event managers can configure their judging process with or without judging criteria. Options displayed to judges may be limited, depending on if review criteria is used or not. When judges login to view entries, event managers can request the following from judges:
- Score for each criteria (if criteria is used)
- Comment for each criteria (if criteria is used)
- Overall score for each entry
- Overall comment for each entry
Note: If judging criteria is not used, event managers must enable “Overall score for each entry” and/or “Overall comment for each entry” to ensure data is collected from the judge. If judging criteria is used, any combination of the above options can be selected.
The combination of judging settings used will depend on the requirements of the event manager. As some settings will become “locked” when judges start creating reviews, Eventsforce recommends testing different configurations in your sandbox account.
See below for a brief explanation of each of the judging settings:
- Allow judging = choose whether or not judging is allowed within the awards event
- Judging dates = if judging is allowed, select the start and end dates for when judging is allowed. Judges can only review and grade entries during this period
- Score for each criteria = when enabled, judges can provide a score for each judging criteria associated with the category
- Comment for each criteria = when enabled, judges can provide a comment for each judging criteria associated with the category
- Overall score for each entry = when enabled, judges can provide an overall score for each judging criteria associated with the category. This can be used in combination with “score for each criteria” if judging criteria is used
- Overall comment for each entry = when enabled, judges can provide an overall comment for each judging criteria associated with the category. This can be used in combination with “comment for each criteria” if judging criteria is used
- Scoring scale = if scoring is used, event managers can adjust the scoring scale using these options. The same scoring scale applies to all categories and criteria
- Opt out of scoring when judge has a vested interest = allows judges to opt out of scoring an entry if they have a vested interest. Creates a checkbox that reads “I do not wish to judge this entry because of a vested interest”
- Opt out of scoring when entry does not meet criteria = allows judges to opt out of scoring an entry if they feel it does not meet criteria. Creates a checkbox that reads “The entry does not meet the required criteria”
- Allow judges to see submitter’s contact details = allows judges to see the details of the award submitter (name, company, address, etc). Leave unchecked for a “blind” judging process, ensuring judges do not know whose entry they are reviewing
- Allow judges to see uploaded files = allows the judge to view and download the uploaded files that belong to an award entry
- Allow judges to see reviews from other judges = allows judges to see completed reviews from other judges who reviewed the same entry. Leave unchecked for a “blind” judging process to ensure judges are not influenced by other judges
- Allow judges to edit completed scores = allows judges to edit scores that have already been saved against an entry. If unchecked, scores cannot be edited once submitted
- Allow judges to see (Submitted entries, Entries marked ‘To be judged’) = controls what entries judges are able to see. If “Submitted entries”, judges can see all entries submitted. If “Entries marked ‘To be judged’”, judges can only view entries marked as “to be judged” by an event manager. Event managers can mark entries as “To be judged” by going to Awards > Management > Entries. Read more about the ‘To be judged’ feature in our article “How to add judging panels and award judges”.
- Use judges’ shortlist = when enabled, a shortlist status can be displayed to judges on the judging overview screen. Judge shortlist status options include “Submitted”, “Yes”, “No”, and “Maybe”. Shortlist status can be assigned to entries on the Awards > Management > Entries page
Awards management settings
Event managers can customize and configure the settings for awards management in the “Awards Management” panel.
For more information about awards settings, please read our article “How to configure award management settings”.