Before asking award judges to grade/review award entries, event managers should have already done the following:
(Optional) Add judging criteria
Assign judges panels to award categories (this article)
Once judge panels have been assigned to award categories, invites can then be sent to the judge panel.
Assigning a judge panel to an award category
Award judges are able to see and review award entries within the award categories their judge panel has been assigned to. Each award category can have a single judge panel assigned. Event managers can assign judge panels by taking the following steps:
Go to Awards > Setup > Categories
Click on a category name
Select a ‘Judge Panel’ from the dropdown box
Click “Save”
Add a personal judging link to the invitation email
Before sending the judge invitation email, event managers should ensure a personal judging link is included on the invitation email, and the invitation email should be activated. Here are the steps on how to add a personal judge's link to the invitation email to judges and activate the email:
Go to Communications > Automatic
Against 'Invitation email to Judges' click Edit
Type the text that you will turn into a clickable link
Highlight the text that you will turn into a clickable link
Click on Insert/edit link icon
In the Link List dropdown select Awards: Judge
Click OK and click Save
Click the checkbox next to the 'Invitation email to Judges' to activate
In the 'Email from' field, enter the email address you want to send this invite from
Click Save
Inviting award judges to review/grade entries
Before sending the judge invitation email, event managers should verify the judging dates, and ensure all award categories have a judge panel assigned. Each judge panel will need to be invited individually. When ready to invite judges, take the following steps:
Go to Awards > Setup > Categories
Click on a category name with a judge panel assigned
Select “Invite” to ‘Send invitation email to all judges in the panel’ when sending the initial invite
Click “Save”
Repeat steps 2-4 until all judge panels have been invited
Notes
Invitation emails to judges is required to be activated before sending invitations.
If only one judge panel is used for all categories, event managers only need to send the judge invite for one award category.
If the same judge panel is assigned to more than one award category, only send the judge invite in one award category.
If adding new judges to a panel, use the second “Invite” button to ‘Send Invitation email to NEW judges in the panel’
Use the “Remind” button to send a reminder email to judges