Sessions added to your Eventsforce program can have session labels, presenters, and locations assigned to them. Attendees can then view this information on your public agenda or when booking sessions during registration.

Note: Eventsforce recommends adding labels, presenters, and locations before adding or importing sessions so these items can be assigned once sessions are created.

This article will cover the following:

Session labels can be created and assigned to each session, allowing attendees to filter sessions on the agenda by label. This can help attendees identify sessions they are interested in.

You must set a name and color for each label when creating labels. Once created, the labels must be assigned to sessions individually or in bulk. More than one label can be assigned to a session.

Session labels are unique to each event in your account. You can create session labels by following the steps below:

Note: You can enter a hexadecimal color code into the ‘Color code’ field for a more accurate color.

Depending on how the sessions must be categorized, sessions can have one label or multiple labels. Once the labels are created, you can begin assigning labels to sessions by doing the following:

Note: Labels can be assigned and changed for sessions in bulk by using the Spanner Icon on the sessions list.

Presenters can be added and assigned to sessions in Eventsforce to be then displayed on the public agenda from the website or during session booking on the website. Presenters are unique to the event.

To create a presenter individually, take the following steps:

Note: If using the VCD for virtual content delivery or mobile app, an email address is required for the presenter to be added to the VCD/app.

To import presenters in bulk, take the following steps:

Note: The maximum number of presenters is 500

To import presenters from another event, take the following steps:

Once presenters have been created, the presenters can be assigned to sessions on the program. A session can contain one or more presenters. Presenter information is visible against that session when viewing the public agenda and to attendees during session booking in registration. To assign presenters to sessions:

Presenters can also be deleted and removed from any assigned sessions.

To delete a presenter, take the following steps:

Note: Presenters are not able to be deleted in bulk.

Once presenters have been created, custom emails can be sent to presenters from the presenters page. An email template is required to be created before sending emails to presenters.

For more information on emailing presenters, please see our support article: "Sending a custom email to presenters."

Locations can be added and assigned to sessions in Eventsforce to be then displayed on the public agenda from the website or during session booking on the website. Locations are unique to the event.

To add locations, take the following steps:

Note: Days, Active duration and Session count columns will be populated once locations have been assigned to sessions

Once locations have been created, the locations can be assigned to sessions on the program. A session can have one location only.

Locations can be deleted in bulk and removed from any assigned sessions.

To delete a location, take the following steps: