Sessions added to your Eventsforce program can have session labels, presenters, and locations assigned to them. This information can then be viewed by attendees on your public agenda or when booking sessions during registration.

Note: Eventsforce recommends adding labels, presenters, and locations before adding or importing sessions so these items can be assigned once sessions are created.

This article will cover the following:

Session labels

Session labels can be created and assigned to each session, allowing attendees to filter sessions on the agenda by label. This can help attendees identify sessions they are interested in.

When creating labels, you will need to set a name and color for each label. Once created, the labels will then have to be assigned to sessions, either individually or in bulk. More than one label can be assigned to a session.

Creating session labels

Session labels are unique to each event in your account. You can create session labels by following the steps below:

  1. Go to Setup > Program > Labels

  2. Select ‘+’ to the left of the ‘Tools’ icon

  3. Enter a name for the label

  4. Select a color for the label using the color wheel

  5. Click “Add”

Note: For a more accurate color, you can enter a hexadecimal color code into the ‘Code:’ field.

Assigning labels to sessions

Depending on how the sessions will need to be categorized, sessions can have one label or multiple labels. Once the labels are created, you can begin assigning labels to sessions by doing the following:

  1. Go to Setup > Program > Sessions

  2. Click the edit icon for a session or double click

  3. Click the “Labels” field

  4. Using the dropdown, select all the labels that should be assigned

  5. Click “Save”

Session presenters

Presenters can be added and assigned to sessions in Eventsforce to then be displayed on the public agenda from the website or during session booking on the website. Presenters are unique to the event.

To add presenters take the following steps:

  1. Go to Setup > Program > Presenters

  2. Click the “+” icon in the top left corner

  3. Enter a “First name” and “Last name” at a minimum

  4. (Optional) Enter an email address, bio, and upload profile picture

  5. Click “Save”

Note: If using the VCD for virtual content delivery or mobile app, an email address is required in order for the presenter to be added to the VCD/app.

Assigning presenters to sessions

Once presenters have been created, the presenters can be assigned to sessions on the program. A session can contain one or more presenters. Presenter information is visible against that session when viewing the public agenda as well as to attendees during session booking in registration. To assign presenters to sessions:

  1. Go to Setup > Program > Sessions

  2. Click the edit icon for a session or double click

  3. Click the “Presenters” field

  4. Using the dropdown, select all the presenters that should be assigned

  5. Click “Save”

Session locations

Locations can be added and assigned to sessions in Eventsforce to then be displayed on the public agenda from the website or during session booking on the website. Locations are unique to the event.

To add locations take the following steps:

  1. Go to Setup > Program > Locations

  2. Click the “+” icon in the top left corner

  3. Enter a location ‘Name’

  4. Click “Save”

Assigning locations to sessions

Once locations have been created, the locations can be assigned to sessions on the program. A session can have one location only. To assign locations to sessions:

  1. Go to Setup > Program > Sessions

  2. Click the edit icon for a session or double click

  3. Click the “Locations” dropdown

  4. Select the location to assign

  5. Click “Save”

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